Document manager /Document controller

Would you like to join a professional team dedicated to project execution and management? Are you motivated by reaching milestones and creating good and long-lasting relations with colleagues and customers? Then, this is your chance of bringing your competencies into play in one of Norway’s biggest consulting engineering companies!

Create the solutions that will enable a better tomorrow

COWI is looking for a proactive and structured document manager / document controller with experience of infrastructure projects. In this role, you will be responsible for ensuring efficient document management and contribute to ensuring quality in project deliveries. The work involves interdisciplinary collaboration on projects in rail, road, tunnel and other disciplines.

The role requires knowledge of establishing and maintaining documentation routines, tracking quality requirements and experience with digital systems used in projects.

Your key responsibilities will be:

• Prepare and update document plans, ensuring compliance with the client's Project Document Management Procedure (PDP).
• Control, distribute, and archive technical documentation in accordance with internal and client procedures.
• Assist in establishing internal archive keys and ensure proper archiving.
• Have knowledge of FDV documentation.
• Contribute to the establishment and follow-up of project quality plans and provide professional support to project members in document management.
• Liaise with clients, ensure compliance with requirements and regulations, and oversee the completion and archiving of project documentation.

Your skills. Our team. Together we design the future.

Thriving in this job requires a readiness to engage in teamwork with everyone you encounter, from co-workers to external stakeholders. You contribute to ensure smooth project execution with structure and a proactive approach. Your motivation comes from being outgoing, solution-oriented, and detail-focused.

We are looking for a person who finds themselves bringing their best competencies into play when they get the chance to collaborate with others and create good relations with both colleagues and customers.

On top of that, you will have:

• Experience in document management for infrastructure projects, especially railways.
• Proficiency in systems such as SharePoint, Excel, Word, and OMEGA 365.
• Education in administration, project management, or equivalent preferable
• Fluency in both written and spoken Norwegian and English.
• Positive, adaptable, and effective communication skills for a fast-paced environment with tight deadlines.

A place to work and so much more

At COWI, we work together with our customers to shape a sustainable and liveable world. We do it by applying our knowledge and curiosity – and sometimes even our courage – to create the solutions the world needs today to enable a better tomorrow. That is why we say no to fossil-based projects and aspire to have 100 percent of our revenue come from activities that move our customers towards sustainability.

We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and home.

With offices primarily located in Scandinavia, the UK, North America, and India, we are currently 7,300 people who bring their expertise in engineering, architecture, energy, and environment into play.

Got more questions?

If you have any unanswered questions about the role or what we have to offer, please reach out to Head of Discipline, Ida Kristine Gjerdingen at ikgn@cowi.com.

Get to know us even better at our website, www.cowi.com, where you can learn more about our projects, our strategy, what we want to achieve and what life is like at COWI.

Equal opportunity employer

COWI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to ethnicity, colour, religion, gender, national origin, age, or disability. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.