Document Controller - Project Administration Unit

About us

We are the independent expert in assurance and risk management. Driven by our purpose, to safeguard life, property, and the environment, we empower our customers and their stakeholders with facts and reliable insights so that critical decisions can be made with confidence.

As a trusted voice for many of the world’s most successful organizations, we use our knowledge to advance safety and performance, set industry benchmarks, and inspire and invent solutions to tackle global transformations.

About Maritime
We help enhance the safety, efficiency, and sustainability of our customers in the global shipping industry, covering all vessel types and mobile offshore units. As a partner to industry, we offer services in testing, certification, training, and technical advisory through the energy value chain. That means we’re continually investing heavily into R&D for new services and solutions while proactively assessing what the industry needs today and tomorrow.

About the role

Ship Classification covers Classification and Statutory services and provides governance, support, and development of our global work processes NB, CMC, and FIS in addition to carrying out approval within these processes. Ship Classification is the backbone of the Maritime Business consisting of 6 units: Approval, Technical Support, Class Development, Quality, HSE and Class Services, and Regulatory Affairs.

The Approval (M-SA) organization consists of 6 departments and 4 Central functions spread across 3 key locations: Høvik, Hamburg and Gdynia. Approval is responsible for plan approval of classification and statutory documents as well as other formal review of documentation related to classification, statutory and notified certification services. Approval also helps to drive and develop new services to Maritime customers.

M-SA’s most important asset is our diverse skills and competencies. The sections are responsible for supporting our customers through the consistent delivery of high-quality services. As a member of the M-SA organization, you act in a professional, competent, and service oriented environment and in return, receive possibilities to enhance your personal competencies and expertise, and to build a strong network with colleagues across locations.

The section Project Administration, part of the department Precontract and PMA (M-SA-PM) within Approval Unit in Ship Classification, is seeking a skillful, curious and agile Document Controller. You will be part of our cross-border team of highly qualified colleagues, who are responsible for digital distribution of technical drawings within the maritime approval organization.

The main responsibilities of the section are:

• Document control and registration of drawings submitted for approval, both for ship NB and conversions/alterations
• Administrative- and quality evaluation of technical documentation for NB, FiS, conversions and alterations, including revision check
• Distribution of technical documents within global DNV organization
• Support to the project management team, approval experts and our customers
• Building design and vessel PMODs
• Control and support to the organization on quality and accuracy of PMOD
• Execute PMOD changes due to vessel modifications

Tasks / Responsibilities:

As a part of our team you will be involved in our main deliveries and responsibilities, such as:

• Support and assist the project management team, approval experts and our customers
• Perform administrative evaluation of technical documentation received from the customer
• Identify technical disciplines, multidiscipline content, and check if the received documentation is within the agreed scope
• Check that document quality corresponds with the DNV Maritime Production Platform which is constantly under development
• Distribute evaluated technical documents within global DNV organization
• Actively cooperate and communicate in a multicultural cross-border team
• interpersonal and communication skills
• Ability to quickly adapt to changes in processes and systems
• Ability to learn quick and interest in professional growth and development
• Flexibility and service-minded, positive attitude
• Ability to build trust, confidence, and respect

What we offer

• Interesting, varied and challenging projects, customer contact and close cooperation with various internal stakeholders
• Work with dedicated and competent colleagues in an international environment
• Space to innovate, learn and develop
• Great working atmosphere and support
• Impact on Safer, Smarter and Greener future at sea

DNV is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion. Diversity is fundamental to our culture and we invite you to be part of this diversity.

About you

We are looking for a colleague who can bring in the following qualities:

• Fluent command of English in writing and in speech
• Accuracy, organizational skills and high attention to detail
• Curious and investigative mindset
• Ability to work under pressure and with short deadlines
• Team spirit combined with the ability to work independently
• Good communication skills
• Interesting, varied and challenging projects, customer contact and close cooperation with various internal stakeholders
• Work with dedicated and competent colleagues in an international environment
• Space to innovate, learn and develop
• Great working atmosphere and support
• Impact on Safer, Smarter and Greener future at sea